Renting Office Rome

Renting an office in Rome

When renting an office in Rome you should first of all look at the usual stuff. Is the space in good conditions? Has the electrical system been built in accordance to the laws and regulations? Is the landlord the legal owner of the space he is renting? If you are going through a real estate agency, you may rest assured that the realtor has already performed all these checks, but double checking isn’t going to hurt you.

The above is common sense for every kind of renting, but when looking for an office to rent, you may want to look at other factors, too. For example: do you plan to have clients coming to your office? If yes, never forget that parking space is rare and precious in Rome. You may want to look for an office in an area that is well connected with Rome’s public transportation system and is surrounded by ample parking zones, both on public roads and in private garages. Of course, an office in a central area of Rome is more representative and gives a stronger positive image to your visiting clients. But in the most famed areas of Rome, like those surrounding Via Veneto, Via del Corso, Via Nazionale, Piazza Navona, space is scarce, parking is difficult, car access is restricted and rent prices are extremely high. Many peripheral neighborhoods have received an heavy face lift in the last few years, so it is possible to find an office in an elegant area of Rome, well connected with the public transportation system, outside the chaotic city center, where parking is simpler and rent prices are lower.

When you are looking for your ideal space for your office in Rome, search for apartments registered as A10 (space usable as office) in Rome’s Real Estate Registry (Ufficio del Catasto di Roma). In that case you can be sure that you will be allowed to use the apartment or flat for work purpose. It is still possible to use a normal apartment, destined for everyday living as an office. But in this case you must be sure that in the rent contract is specifically written that you are going to use the flat as an office and that the landlord agrees with this.

The best way for finding an ideal office space in Rome is to use the professional services of a real estate agency. Tecnocasa and Gabetti are important real estate franchising chains, with lots of offers for office spaces in Rome. Business in Motion and Rome Office Rent are real estate agencies specialized in finding office spaces in Rome for foreign customers. Asking assistance to a real estate agency will help you save time in your search for an office in Rome and will make you sure that the apartment or flat you are going to rent has all the physical and administrative requisites needed to be used as an office space.

Offices and spaces destined to be work areas must comply with safety laws and regulations. The main Italian law about security in workplaces is the law number 626 year 1994, whose regulations are now included in the new law concerning security on workplaces (law number 81 year 2008). You must check that your office space is compliant with the law number 81, or that adjusting it to its regulations won’t require an huge money investment.

The majority of apartments and flats in Rome are part of condominiums. Italian Civil law and specific regulations define what you can and cannot do, in order to insure the pacific coexistence of all tenants. These rules mainly regulate the use of common spaces, forbid noisy activities in specific hours of the day and so on.
Civil law and the rent contract specify what expenses are to be charged to the landlord and what are to be charged on the tenant. Usually, condominium rates (used to pay shared utilities costs, maintenance of common spaces of the building) and expenses for ordinary maintenance of the building are charged to the tenant. Extraordinary expenses are charged to the landlord. Consulting a lawyer will help you understand what expenses, in addition to rent rates, you can expect to pay for renting an office in Rome.

Rent contracts must be registered in the Registry Office. Registration expenses, along with rent rates and other expenses for running the office may be subtracted from your income tax.
 

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